How to Run a Title, Stolen or Warranty Check on a Deal

The vehicle gets checked where the deal gets penciled. Open the worksheet, put the unit on it by VIN or stock number, and every check reads that one VIN.

1. Have vehicle checks set up for your store

   Title, stolen vehicle, sales history, auction and warranty checks are set up per dealership. Ask our team for the checks your store wants and we put them in production for your dealership, together with the VIN decode and the book-out, so every worksheet carries the full set.

2. Open the deal's worksheet

   Open Worksheets in the SecureWebX console, or click the SecureWebX button on the CRM dock to get there under the same login. Type into Search Worksheet ID, vehicle, VIN, stock #, name… to find the deal, then open it. A deal pushed from CRM desking arrives here with the vehicle already on it.

3. Put the deal vehicle on the worksheet

   Enter the 17 character VIN in the VIN field and click its lookup button, or type the stock number and use Look up the vehicle by stock number to pull the unit from your own inventory. The card at the top shows the photo and Vehicle (year / make / model / trim). If the wrong unit landed, use Remove vehicle and add the right one.

4. Load the specifications for the VIN

   In the specifications section, the read only field marked Specifications load for the deal vehicle's VIN already holds the deal VIN. Click Load specifications. The decode fills in the trim, original MSRP, packages, safety ratings, open recalls and, whenever the manufacturer data includes them, the factory warranties.

5. Confirm the build from the window sticker

   The VIN gives you the standard trim. Open the confirmed build section, pick the actual transmission, tick the factory packages the unit carries, note any dealer added equipment, and save. The lender later sees this as the Confirmed vehicle build, with who confirmed it and when.

6. Run the title and stolen vehicle checks

   From the same deal vehicle area, run the title check and the stolen vehicle check against the deal VIN, and the sales history, auction or warranty check when the deal calls for it. Each one posts a one line summary with a clear or alert marker, saved with the time and your name.

7. Send the checked file to the lender

   Attach the worksheet to the credit application and send it with Send to Lender. The lender's view shows Vehicle history & checks with every result, next to the Vehicle book-out and the proposed deal structure.

You need a SecureWebX sign in with permission to edit worksheets, and a worksheet for the deal. If the sales desk structured the deal in the CRM, it is already there: the push from CRM desking creates the worksheet with the vehicle on it. Otherwise create a worksheet in SecureWebX and add the unit yourself.

Have the VIN or the stock number to hand, and the window sticker if you intend to confirm the build. Vehicle checks are set up per dealership, so if your store is new to them, ask our team first and we put the checks your store wants in production for your dealership. What each check covers, and why it belongs in the worksheet, is on the vehicle checks in the deal worksheet page.

After the specifications load, the section shows a Loaded badge, the vehicle name, the time the decode ran and the user who ran it, with the full factory detail beneath: overview, original pricing, performance, dimensions, fuel economy, factory colors, safety ratings, recalls, features, packages, warranties, the maintenance schedule and repair cost estimates. Open recalls are shown prominently with the remedy.

Each vehicle check adds a line to the worksheet with its summary and its marker. A clear marker means the check found nothing to act on, such as no salvage or brand records on the title. An alert marker means the result deserves a read before the deal goes further. Run the same check on the same VIN again and the worksheet reuses the saved result and keeps the date it was first run, so the file always shows when the store actually checked.

Leave your number and a lead specialist calls you back to answer your questions about pricing, coverage, and setup. Mon - Sat, 9:00 AM - 6:00 PM Pacific.

Prefer to talk right now? Call or text 844-376-2274.

The title check reads the title history for salvage and brand records. A branded title changes what a lender will advance on the unit, so read it before you set the amount financed. The stolen vehicle check reads reported theft records for the VIN; a clear result is the one every store wants in the file before a car leaves the lot. The warranty check reports factory coverage for the year, make and model, and the decode's Warranties section adds whatever the manufacturer data carries for this exact VIN.

The sales history and auction checks round out the picture: prior listings and sales, and auction lane records. Together with the book value from the same panel, they give the finance manager the whole vehicle side of the deal in one pass.

Put the vehicle on first. Specifications and checks read the deal VIN, so add the unit by VIN or stock number before you load anything.

Use the full VIN. Seventeen characters, no spaces. The stock lookup is the fastest route when the unit is in your own inventory.

Check your role. Running checks needs permission to edit worksheets. Your SecureWebX admin sets that under users and roles.

Want another check on the menu? Tell us which ones your store wants and our team puts them in production for your dealership.

Want a fresh result? A saved result keeps its original date. Use the refresh option on the specifications when you want the decode run again.

The LeadLocate Help Center carries the guides around this one. Attaching a worksheet to an application puts the checked vehicle on the credit application, and sending an application to a lender delivers the file with the results in it. On the CRM side, scanning a VIN gets the number off the car without typing it.

How do I run a vehicle title check on a deal?

Open the deal's worksheet in SecureWebX, put the vehicle on it by VIN or stock number, and run the title check from the deal vehicle area. The result posts with a clear or alert marker and is saved on the worksheet with the time and your name.

Where do I run a stolen vehicle check?

In the same deal vehicle area of the worksheet, against the deal VIN. The result travels with the worksheet, so the lender sees it under Vehicle history and checks when the application is sent.

Does the VIN decode show warranty coverage?

Yes, whenever the manufacturer data includes it. The decode lists factory warranties in their own section, next to open recalls, the maintenance schedule and repair cost estimates, and the warranty check adds factory coverage for the year, make and model.

Who can run vehicle checks?

Any SecureWebX user with permission to edit worksheets. Checks are set up per dealership by our team, and your SecureWebX admin decides which users get worksheet access.

See a worksheet decode a VIN, confirm the build and carry its title and stolen vehicle results to the lender in the recorded demo, or ask our team to set up checks for your store.

Prefer to talk right now? Call or text 844-376-2274.