How to Request Vehicle Checks on a Deal

Title, stolen vehicle and warranty checks are set up for your store on request. Once they are on, the vehicle gets checked where the deal gets penciled, and every check reads the one VIN on the worksheet.

1. Ask our team to switch the checks on

   Title, stolen vehicle, sales history, auction and warranty checks are set up for each dealership on request. Tell our team which ones your store wants, through Support in the CRM or the contact page, and we put them in production for your dealership. Deals keep moving in the meantime: the VIN decode, the stock lookup, the confirmed build and the book-out already run on every worksheet.

2. Open the deal's worksheet

   Open Worksheets in the SecureWebX console, or click the SecureWebX button on the CRM dock to get there under the same login. Type into Search Worksheet ID, vehicle, VIN, stock #, name… to find the deal, then open it. A deal pushed from CRM desking arrives here with the vehicle already on it.

3. Put the deal vehicle on the worksheet

   Enter the 17 character VIN in the VIN field and click its lookup button, or type the stock number and use Look up the vehicle by stock number to pull the unit from your own inventory. The card at the top shows the photo and Vehicle (year / make / model / trim). If the wrong unit landed, use Remove vehicle and add the right one.

4. Load the specifications for the VIN

   In the specifications section, the read only field marked Specifications load for the deal vehicle's VIN already holds the deal VIN. Click Load specifications. The decode fills in the trim, original MSRP, packages, safety ratings, open recalls and, whenever the manufacturer data includes them, the factory warranties.

5. Confirm the build from the window sticker

   The VIN gives you the standard trim. Open the confirmed build section, pick the actual transmission, tick the factory packages the unit carries, note any dealer added equipment, and save. The lender later sees this as the Confirmed vehicle build, with who confirmed it and when.

6. Run the checks once they are on for your store

   When our team has switched the checks on, run the title check and the stolen vehicle check against the deal VIN from the same deal vehicle area, and the sales history, auction or warranty check when the deal calls for it. Each one posts a one line summary with a clear or alert marker, saved with the time and your name.

7. Send the documented file to the lender

   Attach the worksheet to the credit application and send it with Send to Lender. The lender's view shows the Vehicle book-out, the confirmed build and the proposed deal structure, and with the checks on, Vehicle history & checks with every result.

You need a SecureWebX sign in with permission to edit worksheets, and a worksheet for the deal. If the sales desk structured the deal in the CRM, it is already there: the push from CRM desking creates the worksheet with the vehicle on it. Otherwise create a worksheet in SecureWebX and add the unit yourself.

Have the VIN or the stock number to hand, and the window sticker if you intend to confirm the build. The title, stolen vehicle, sales history, auction and warranty checks are set up per dealership on request, so if your store has not asked for them yet, start there: tell our team which checks you want and we put them in production for your dealership. Until then the worksheet already carries the decode, the confirmed build and the book-out. What each check covers, and why it belongs in the worksheet, is on the vehicle checks in the deal worksheet page.

After the specifications load, the section shows a Loaded badge, the vehicle name, the time the decode ran and the user who ran it, with the full factory detail beneath: overview, original pricing, performance, dimensions, fuel economy, factory colors, safety ratings, recalls, features, packages, warranties, the maintenance schedule and repair cost estimates. Open recalls are shown prominently with the remedy.

Once the checks are on for your store, each one adds a line to the worksheet with its summary and its marker. A clear marker means the check found nothing to act on, such as no salvage or brand records on the title. An alert marker means the result deserves a read before the deal goes further. Run the same check on the same VIN again and the worksheet reuses the saved result and keeps the date it was first run, so the file always shows when the store actually checked.

Leave your number and a lead specialist calls you back to answer your questions about pricing, coverage, and setup. Mon - Sat, 9:00 AM - 6:00 PM Pacific.

Prefer to talk right now? Call or text 844-376-2274.

These are the results you read once our team has switched the checks on. The title check reads the title history for salvage and brand records. A branded title changes what a lender will advance on the unit, so read it before you set the amount financed. The stolen vehicle check reads reported theft records for the VIN; a clear result is the one every store wants in the file before a car leaves the lot. The warranty check reports factory coverage for the year, make and model, and the decode's Warranties section, on every worksheet, adds whatever the manufacturer data carries for this exact VIN.

The sales history and auction checks round out the picture: prior listings and sales, and auction lane records. Together with the book value from the same panel, they give the finance manager the whole vehicle side of the deal in one pass.

Put the vehicle on first. Specifications and checks read the deal VIN, so add the unit by VIN or stock number before you load anything.

Use the full VIN. Seventeen characters, no spaces. The stock lookup is the fastest route when the unit is in your own inventory.

Check your access. Running checks needs a SecureWebX login that can edit worksheets. Our team sets what each SecureWebX login can do, and who can launch SecureWebX at all is set per person on the access page in My LeadLocate, so ask us when a new teammate needs worksheet access.

No check buttons on the worksheet yet? The checks are set up per dealership on request. Tell us which ones your store wants and our team puts them in production for your dealership.

Want a fresh result? A saved result keeps its original date. Use the refresh option on the specifications when you want the decode run again.

The LeadLocate Help Center carries the guides around this one. Attaching a worksheet to an application puts the checked vehicle on the credit application, and sending an application to a lender delivers the file with the results in it. On the CRM side, scanning a VIN gets the number off the car without typing it.

How do I request vehicle checks for my store?

Tell our team which checks your store wants, the title, stolen vehicle, sales history, auction or warranty check, through Support in the CRM or the contact page. We set them up for your dealership, and they appear in the deal vehicle area of every SecureWebX worksheet once they are on.

How do I run a vehicle title check on a deal?

First ask our team to switch the title check on for your store; it is set up for each dealership on request. Once it is in production, open the deal's worksheet in SecureWebX, put the vehicle on it by VIN or stock number, and run the title check from the deal vehicle area. The result posts with a clear or alert marker and is saved with the time and your name.

Where do I run a stolen vehicle check?

In the deal vehicle area of the worksheet, against the deal VIN, once our team has switched the check on for your store. The result travels with the worksheet, so the lender sees it under Vehicle history and checks when the application is sent.

What runs on the worksheet before the checks are switched on?

The VIN decode with full factory specifications, factory warranties and open recalls, the stock number lookup against your inventory, the manager confirmed build and the Kelley Blue Book QuickValues book-out. All of them run on every worksheet from the first day.

Does the VIN decode show warranty coverage?

Yes, whenever the manufacturer data includes it. The decode lists factory warranties in their own section, next to open recalls, the maintenance schedule and repair cost estimates. The warranty check, set up on request, adds factory coverage for the year, make and model as its own result.

Who can run vehicle checks?

Anyone whose SecureWebX login can edit worksheets, once our team has switched the checks on for your store. Our team sets what each SecureWebX login can do, so ask us when a teammate needs worksheet access.

See a worksheet decode a VIN, confirm the build and carry the vehicle to the lender in the recorded demo, or ask our team to switch on title, stolen vehicle and warranty checks for your store.

Prefer to talk right now? Call or text 844-376-2274.