Title, Stolen Vehicle and Warranty Checks in the Deal Worksheet

Know what the store is financing before the lender asks. The VIN decode, the confirmed build and the book-out sit on every worksheet today, and the title, theft, auction and warranty checks join them once our team switches them on for your store.

Every deal in SecureWebX is built on a worksheet, and every worksheet has a deal vehicle. The tools on that vehicle come in two groups.

On every worksheet today: a VIN decode that loads the full factory specifications, with the factory warranties and the open recalls that come with the decode; a stock number lookup against the store's own inventory; a build the manager confirms from the window sticker; and a Kelley Blue Book QuickValues book-out.

Set up for your dealership on request: the title, stolen vehicle, sales history, auction and warranty checks. Ask for them and our team puts them in production for your store, in the same deal vehicle area. Once they are on, each one reads the deal VIN from inside the worksheet and saves its result with the time it ran and the name of the user who ran it.

The point is the order in which people learn things. A finance manager should know what the store is financing before the lender asks. The decode already answers what factory coverage the unit carries and which recalls are open. With the checks switched on, the worksheet also answers whether the title carries a salvage brand, whether the unit has been reported stolen and whether it crossed an auction lane, right beside the numbers that knowledge affects. The category page on VIN decoder software for dealers covers what a store should expect from decoding in general; this page is the working tool inside the SecureWebX worksheet.

A salesperson and a sales manager desk a used SUV in the CRM on a Saturday morning. The manager clicks Push to SWX, and the structure lands in SecureWebX as its own worksheet with the vehicle already on it. The finance manager finds it in the Worksheets list by the Worksheet ID the sales manager read to him, and the first thing he works is the vehicle, before he touches the payment.

He loads the specifications for the deal VIN. The decode fills in the trim, the original MSRP, the engine and drivetrain, the factory packages, the safety ratings, any open recalls with the remedy, and the factory warranties. The VIN gives him the standard trim and the window sticker gives him the rest, so he confirms the actual transmission and the installed packages, adds the aftermarket wheels the store put on, and saves the confirmed build. He runs the book-out against that confirmed equipment.

At a store where our team has switched the checks on, he runs the title and stolen vehicle checks next: a clear marker on each, saved with the time and his name. When he attaches the worksheet to the application and sends it to a lender, the lender's view shows the proposed deal structure, the confirmed vehicle build, the book-out and, with the checks on, a vehicle history and checks panel with each result. The lender reads a file that answers its first questions before it asks them, which is exactly the file a lender wants to see from a store.

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They live in the deal vehicle area of every worksheet in the SecureWebX console. Open Worksheets, find the deal with the search box, which takes a Worksheet ID, a vehicle, a VIN, a stock number or a worksheet name, and open it. The vehicle card at the top carries the photo, the vehicle name and a build badge once the manager has confirmed one. Beneath it sit the VIN and stock number fields, each with its own lookup button, and the mileage. The side rail holds the book-out, the specifications and the confirmed build, plus the check results once the checks are on for your store, so the vehicle side of the deal reads top to bottom in one place.

From the CRM, the way in is the SecureWebX button on the dock, which opens the console under the same login. A deal desked in EZ Desking worksheets reaches SecureWebX by push, so the vehicle and the numbers arrive without anyone retyping a VIN. Once a worksheet is attached to a credit application, it appears in the application's Deal worksheets panel with a link back to the worksheet and a deal recap PDF, and the vehicle data goes wherever the application goes.

By asking. The title, stolen vehicle, sales history, auction and warranty checks are set up for each dealership on request. Tell our team which ones your store wants and we put them in production for your dealership, in the same worksheet as the VIN decode, the stock lookup, the confirmed build and the book-out.

Once they are on, they run from the same screen as the pencil. The title check reads the vehicle's title history for salvage and brand records and reports a clear result when none are on file. The stolen vehicle check reads reported theft records for the VIN. The sales history check lists prior listings and sales, and the auction check lists auction lane records. Each check posts a one line summary and a marker, clear or alert, on the worksheet, so the finance manager sees the verdict at a glance and opens the detail when the marker calls for it.

The step by step guide to running a vehicle check walks through every click, from asking for the checks to reading the result the lender will see.

In the VIN decode, which runs on every worksheet today. The decode carries the factory warranties for the vehicle whenever the manufacturer data includes them, listed in their own section of the specifications along with the OEM maintenance schedule and repair cost estimates. The finance manager knows what coverage the unit still has before the customer asks about it at the desk. For a store that wants the factory coverage for the year, make and model saved as its own result on the worksheet, the warranty check is set up on request alongside the other checks.

Open recalls sit in the same decode, shown prominently in the specifications with the component, the summary, the consequence and the remedy. A unit with an open recall is a conversation the store wants to have with the customer at the desk, on its own terms, with the remedy in hand. The confirmed build section beside it records who confirmed the equipment and when, so the vehicle the lender reads about is the vehicle on the lot.

Without vehicle tools in the worksheet, a finance office works the vehicle in browser tabs. Someone copies the VIN into a title lookup site, then a second site for theft records, then a third for the book, prints each result and staples the pages into the deal jacket. The results live on paper, the times they were run live nowhere, and the lender gets whichever pages made it into the fax. When the structure changes, nobody reruns anything, because the printouts look finished.

In SecureWebX the VIN is entered once, on the worksheet. The decode, the stock lookup and the book-out read that VIN today, and the title, theft, history, auction and warranty checks read the same VIN once our team switches them on. Results are saved on the worksheet, a repeat check on the same VIN reuses the saved result and keeps the date it was actually run, and the lender's view reads the same results the finance manager saw. One place to look, one record to keep, one file to send. For the valuation side of the same panel, the book value guide walks through the book-out, and VIN decode and the vehicle database covers how decoding works across the rest of the platform.

A deal file is the store's memory of what it knew and when. The decode shows the time it ran and the user who ran it, the confirmed build records who confirmed the equipment and when, and with the checks switched on, every check result carries its own time and user and is written to the SecureWebX audit log. A store with the title and stolen vehicle checks in production can show that it checked the title and theft records on a unit before it financed it. That record sits inside the same credit application security the rest of SecureWebX is built on: two factor authentication on every sign in, encryption at rest for application data, and a full audit log.

The same record strengthens the lender relationship. When a worksheet is attached to a credit application, its numbers freeze on the application, and the lender's view shows the vehicle data for the deal VIN, with the date of every check that ran. A lender reading the file sees exactly what the store saw, with the dates attached. That is the kind of file that builds trust with a buyer one deal at a time.

SecureWebX is created with your LeadLocate account, your users sync across from the CRM, and the console opens from the SecureWebX button on the CRM dock. The VIN decode, the stock lookup, the confirmed build and the book-out are on your worksheets from the first day. Tell us which vehicle checks your store wants alongside them, the title, stolen vehicle, sales history, auction and warranty checks, and our team puts them in production for your dealership. From then on, any user with permission to edit worksheets runs them from the deal vehicle area.

Pair the worksheet with three features. Worksheets attached to credit applications carry the documented vehicle into the application. Send to Lender delivers the file in a code gated, expiring, watermarked share. And the push from CRM desking gets the desk's structure and vehicle into SecureWebX in one click. Plans are month to month and listed on the pricing page, and the all features list shows where the worksheet sits among everything else in the platform.

Which vehicle tools run in the SecureWebX worksheet today?

The worksheet decodes the VIN into full factory specifications with factory warranties and open recalls, looks a unit up by stock number against your inventory, records the manager confirmed build and runs a Kelley Blue Book QuickValues book-out. Title, stolen vehicle, sales history, auction and warranty checks are set up for each dealership on request, and our team puts them in production for yours.

How do I get a stolen vehicle check on my deals?

Ask our team. The stolen vehicle check is set up for each dealership on request. Once we put it in production for your store, it reads reported theft records for the deal VIN from inside the worksheet and posts a clear or alert marker with a one line summary, saved with the time and the user who ran it.

Does the lender see the vehicle information?

Yes. When the worksheet is attached to the application and sent with Send to Lender, the lender's view shows the proposed deal structure, the confirmed vehicle build and the book-out. With the checks switched on for your store, it also shows a vehicle history and checks panel with each result.

Where does the worksheet show warranty coverage?

In the VIN decode, which lists the factory warranties whenever the manufacturer data carries them, along with the maintenance schedule and repair cost estimates. The warranty check, set up on request, adds the factory coverage for the year, make and model as its own saved result on the worksheet.

Do I retype the VIN for every check?

No. The VIN is entered once on the worksheet, or arrives with a deal pushed from CRM desking. The decode, the stock lookup and the book-out read it today, and the checks read the same VIN once they are switched on. A repeat check on the same VIN reuses the saved result and keeps the date it was actually run.

How do I get the checks turned on?

Tell our team which checks your store wants on its worksheets. We put them in production for your dealership, and from then on any user with permission to edit worksheets runs them from the deal vehicle area.

Watch a worksheet decode a VIN, confirm the build and carry the vehicle to the lender in the recorded demo, or ask our team to switch on title, stolen vehicle and warranty checks for your store.

Prefer to talk right now? Call or text 844-376-2274.